Abstracts


Abstracts

The 2021 Biomedical HIV Prevention Summit (Summit) program committee has issued the Call for Abstracts to solicit proposals from people working in the field of HIV/AIDS interested in convening a workshop at the Summit. When preparing submissions, please follow all guidelines outlined in this site and submit required materials on or before January 29, 2021, by 5:00 p.m. PST. The committee will notify everyone accepted as presenters well in advance of the conference dates and send them information concerning all applicable registration and presentation confirmation details.

Important Dates

  • January 29 – Abstract Submission Deadline
  • February 15 – Abstract Notifications Sent

How to Submit an Abstract

  1. Visit the Abstract Submissions System
  2. Enter your email to create a Profile, then click “Submit”
    1. You will receive an email confirming you created a PROFILE (not an abstract submission)
  3. Complete Steps 1 through 4, ensuring no red asterisk (*) remain
  4. STEP 1: Enter Required Information (Main Contact for Abstract)
    1. Name
    2. Organization
    3. City
    4. State
    5. Phone Number
    6. Upload CV/Resume
    7. Demographic information is Optional
    8. Click “Save”
  5. STEP 2 & STEP 3 are optional
  6. STEP 4: Enter Abstract Information, click “Save”
  7. When you get back to the dashboard click “Submit”. You will receive a confirmation email acknowledging the submission

Guidelines:

  1. The Lead Presenter is the person will receive all communications regarding this abstract. They are responsible for disseminating the information to the other presenters
  2. We do not accept abstracts from the Pharmaceutical Industry
  3. Presentation Titles are limited to 10 words or less
  4. Workshop are limited to 150 words. This is description, if accepted, will be used on all official publications
  5. Abstract Format:
    1. Community
    2. Scientific
  6. Presentation Type:
    1. Workshops – 45 min interactive pre-recorded presentation with 15 min Live Q&A.
  7. Presentation Levels: Should be based on the level of knowledge your attendees need to understand your content
  8. Presentation Tracks: We offer a variety of track topics, you are only able to submit your abstract once under the one track you believe it best fits within.

Scoring Rubric

Your abstract is scored on the following:

  1. Interactive: Based on your abstract will the presentation be interactive for the attendees
  2. Track: How closely does your abstract reflect the track’s description
  3. Relevant: Is this appropriate to the Track
  4. Innovative:  Is this a new concept or idea?
  5. Essential: Is this information required?
  6. Clarity: How clearly did you describe the topic and explain the objectives.

The maximum score is 20.  To ensure you get as many points as possible, please visit the Submission tips and the sample of a well written Abstract.

Submission Tips:

  1. Start early
  2. Pick the topic or program that you are most well versed in for submission.
  3. Review the Track topics thoroughly and decide which track your topic best fits in.
  4. Do not submit the abstract more than once in the system.
  5. Do not submit one abstract to multiple tracks
  6. The submission of “work in progress” is discouraged. When submitting research abstracts should have their results analyzed and findings completed prior to and included in the abstract.
  7. Write your Abstract in Word before you enter in the Abstract Submission System.
  8. Fully write out acronyms before using them.
  9. For “Learning Objectives”, write them for what the attendee will learn by attending your workshop.
  10. Eliminate ambiguous language. Cleary and quickly hit your points and stay on topic.
  11. Proofread your abstract for grammatical and spelling errors. Reviewers may score low if they are unable to understand your abstract due to simple errors
  12. Have a couple of colleagues read your abstract. Ask them if your abstract is clear and concise.

Presentation Type:

Workshop Guidelines

Workshop presentations are 1-hours in length, with 45 min pre-recorded presentation, and 15-minutes of Live Q&A.

All presenters are expected to have a working laptop and internet to be able to present in the virtual platform. We recommend limiting panel presentations to no more than 4 speakers total.  Please plan your workshop around the limitation of the virtual presentation format.

You’ve Submitted, What’s Next

Decisions will be sent to all applicants by February 15, 2021. Please check your spam and junk folders to ensure you get the abstract notification email. NMAC emails are often blocked from main inboxes.

If selected, NMAC only provides one (1) Complimentary registration for the accepted abstract. All co-presenters are expected to register for the conference as well.  Please do not register before you’ve been notified, we are not refunding registration fees for presenters who registered prior to notification.

The submission deadline is January 22, 2021

Notifications will be sent on or after February 15, 2021